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Each document type in Openbravo refers to a business transactions. Business transactions such as purchase orders, shipments or sales invoices among others.
Openbravo includes a complete set of standard Document Types needed for the application to work properly.
This set is bundled into two reference datasets:
These datasets can be imported into application during its initial setup using Initial Client Setup or Initial Organization Setup processes. Or if application is already up and running these datasets or their updates can be installed using Enteprise Module Management window.
The complete list of standard document types is the following:
| Document Type Name | Document Category | Business Transaction |
| AP CreditMemo | AP Credit Memo | Purchase Credit Memo |
| AP Invoice | AP Invoice | Purchase Invoice |
| AR CreditMemo | AR Credit Memo | Sales Credit Memo |
| AR Invoice | AR Invoice | Sales Invoice |
| Return Material Sales Invoice | AR Return Material Invoice | Return Material Sales Invoice |
| Reversed Sales Invoice | AR Invoice | Reversed Sales Invoice |
| MM Receipt | Material Receipt | Goods Receipt |
| RTV Shipment | Material Receipt | Return to Vendor Shipment |
| MM Shipment | Material Delivery | Goods Shipment |
| RFC Receipt | Material Delivery | Return from Customer receipt |
| Purchase Order | Purchase Order | Purchase Order |
| RTV Order | Purchase Order | Return to Vendor |
| Quotation | Sales Order | Sales Quotation |
| RFC Order | Sales Order | Return from Customer Sales Order |
| POS Order | Sales Order | Point of Sales Order |
| Warehouse Order | Sales Order | Warehouse Order |
| Standard Order | Sales Order | Sales Order |
| AP Payment | AP Payment | Payment Out |
| AR Receipt | AR Receipt | Payment In |
| Financial Account Transaction | Financial Account Transaction | Financial Account Transaction |
| Bank Statement File | Bank Statement File | Bank Statement |
| Payment Proposal | AP Payment Proposal | Payment Proposal |
| Reconciliation | Reconciliation | Reconciliation |
| Doubtful Debts | Doubtful Debt | Doubtful Debt |
| Cost Adjustment | Cost Adjustment | Cost Adjustment |
| Landed Cost | Landed Cost | Landed Cost |
| Landed Cost Cost | Landed Cost Cost | Landed Cost Cost |
| Inventory Amount Update | Inventory Amount Update | Inventory Amount Update |
It is also important to remark that new document types could be added to the list above, if that is the case an updated version of the "Reference Data" containing the new document types will be provided by Openbravo. That newly created "Reference Data" will have to be applied to the corresponding Organization in the Enteprise Module Management.
This has been the case for:
"Return Material" feature which was included in Openbravo 3 MP6.
Four additional documents were added to the document type dataset to make this feature properly works:
Therefore, once Openbravo instance is updated to MP6, it is required to apply the new dataset to the corresponding organization, in the Enteprise Module Management window.
Cost Adjustments feature which was included in Openbravo 3 PR14Q4.
Four additional documents were added to the document type dataset to make this feature properly works:
Therefore, once Openbravo instance is updated to PR14Q4, it is required to apply the new dataset to the corresponding organization, in the Enteprise Module Management window.
Document type window allows to configure how each document type is going to behave in terms of accounting and sequencing among others.
Report template tab allows to configure a different look and feel for the document types by setting up Jasper JRXML templates for each document type.
Emails definition tab supports the creation of as many email templates as required depending on the language to be used for sending the documents by email.
Document types can be translated to any language required.
Full list of Document Type window fields and their descriptions is available in the [Document Type Screen Reference](/Screenshot/Document_Type).